Step-by-Step Instructions

Good Neighbors Development Plan

Step-by-Step Instructions
(Will require someone with Excel familiarity)

 

To lay the foundation for your Good Neighbors Membership we will begin with voter records since these are persons who have demonstrated an investment in the future and are therefore the most likely to follow thru. We will breakdown your neighborhood beginning at the area precinct level. Once you have identified a few interested parties you can break this down into smaller areas for volunteers to work. Much of this methodology and verbiage is derived from other precinct organizational research and development since there is no need to reinvent the wheel but rather make best use of its provision.


These instructions show you how to manually prepare a walking or volunteer phone-banking list, starting with readily available Voter Records from the Secretary of State office or from your local Board of Elections. If at all possible, attempt to use software capabilities for these tasks, because it will be quicker and easier. Based on much research, TheVoicesOfAmerica.org, 
consistent with its mission of providing you with best practices and tools, recommends rVotes as the most capable and proven campaign software suite. Please read all about The Voices Of America’s  rVotes analyses, capabilities, successes, vetting, and deployment learning on our many sub-tabs under the main rVotes tab.

Get your Neighborhood Precinct Voter Record 

·        Obtain your county’s Voter Record from your local County Board of Election or
from your Secretary of State’s website .

·        If it is not already in Excel format, it will most likely be in a comma-delimited
format, in which case it will need to be imported into an Excel program - Click here
     for instructions.

·        Within all of the county’s data, find your precinct voter records and delete all other
records.

 

Pioritize Neighbors in you Neighborhood Precinct

·        Manually prioritize the records. Do this by creating a new column in the Excel sheet,
titled “Priority Score”

·        For each voter line assign a “Priority Score” based on criteria we will determine
together.

 

Create Walking Lists from the Prioritized Voter Record

 

·        First, save a copy of the Voter Record with the “Priority Score” column. What you
      do next depends on your objective. Follow the suggested “Priority Score Focus” in
the above chart based on the objectives in the left-most column. This will allow you
to target your efforts and make them more manageable to accomplish with your
volunteers. 

·        Once you sort your voter list, based on one of the scenarios above, you may want
to delete all other voter rows that don’t apply. Then save this smaller voter list
under a new name. 

·        To create the precinct walking list, sort this Excel based neighborhood precinct
list of Good Neighbors based on street and secondarily by street number.  

·        Simplify the Excel based walking list by deleting all Voter Record columns, except
for “last name”, “first name”, “street”, and “street number”. You may also want to
delete duplicate voter entry rows for the same street address. Add columns such
as “Home”, “Not Home”, “Interested in Joining Organization”, “Interested in
Volunteering”, and noted skill or strength they can bring to the Good Neighbors
Team and any other columns to capture information when going door-to-door.

·        Now create individual walking lists for each of your volunteers. Do this by creating
logical groupings of streets, or sections thereof, of 40 households per volunteer.
This will assure each volunteer is assigned a manageable number of households,
since volunteers can cover about 20 households per hour, with about 50% being
home per trip. Net, volunteers will need to make multiple trips to catch everyone
home and talk to all of the targeted voters. To help with the logical groupings of
streets, or sections thereof, use a precinct map. These are available from your
     County Board of Elections or the Secretary of State’s website. Frequently you will
be able to find an online version by using Google and your “precinct name”, “state”,
“precinct” and “map” as search keywords.

 

Walking Script for Door-to-Door Canvassing or Volunteer Phone Banking – Non-Partisan

·        The primary purpose of the walking script is to identify which neighbors you contact
are like-minded. This can be accomplished by simply asking if the contacted
voter is also concerned about community preparedness for natural or man made
disasters like hurricanes or criminal activity & political corruption.
Typically, you will find that 80-90% of the targeted, contacted neighbors will
be like-minded and share your concern about your neighborhoods lack of planning
and self sufficiency.

·        Once you determine that the contacted neighbor is like-minded, you simply encourage them to participate in the next Good Neighbors event which should occur -, in your neighborhood with in 2 weeks of this neighborhood canvass. Also encourage
them to get other like-minded family, friends, and neighbors to attend. Additionally, you determine if they, or anyone in the household, needs information about disaster preparedness, elections, and the persons and communities authority to govern from the bottom up as We The People.

·        If like-minded, also obtain e-mail and phone contact information in order to
periodically send information regarding your organization, educational events.  Additionally, if the like-minded contacted neighbor appears supportive, you may also want to ask if they are interested in volunteering to help with Good Neighbors efforts.

·        Below is the script for canvassing and telephone calls. It
includes “Dos”, “DONTs”, and optimum times for canvassing.

 

Door Hanger for Neighborhood Canvassing – Non-Partisan

·        If no one is home or if the contacted voter needs more information, leave a door
hanger with the contacted voter or on the door. Typically, about 50% of contacted households won’t be home on any one pass. If possible, try to return at some other time to personally talk with each of neighbor on your list.

·        Non-partisan door hangers cannot be for or against a specific party or candidate. They can include principles which are to be used as a basis for organizing, such as
peoples responsibilities and authorities, limited government, free markets, or
individual liberties. They can also state what trends you are against, such as
failed agencies, liberty restricting regulations, and state or federal
overreaching. Furthermore, they can provide data based information, such as
locally owned business, food supply, and Good Neighbors Action & Accountability
Committee Contact Information.

·        Importantly, make sure the door hanger includes dates, times, and locations for Good Neighbors meetings and any upcoming elections.

·        State who paid for the door hanger and include your organization’s name, contact
information, and meeting dates/ times/ location.

 

 

·        Recruit Volunteers for your Neighborhood Organizing Efforts

·        The most effective and efficient way to recruit volunteers is by personally asking
others to help with Neighborhood Organizing. Get a list of various organizational  members such as Rotary, Lions Club, church members, Tea Party, 9/12 Project, etc. members who live in your Neighborhood precinct and personally go to their homes to invite them to help. Similarly, ask neighbors and friends who live in your Neighborhood
precinct and who you believe to be like-minded.

·        Less effective ways to recruit volunteers are announcements at meetings,  newsletters, e-mail appeals, or phone calls. Robo-calling (see below for information)
registered persons, who always vote, can also generate volunteers.

·        Once you have a core volunteer base in your Neighborhood precinct, have these
volunteers similarly recruit even more volunteers. You can get by with about
five volunteers, but ideally you should target to have 10-20 volunteers for
Neighborhood Organizing your precinct.

·        Each volunteer should receive a walking list of neighbors, created per the above
instructions in the “Walking List” section. Volunteers can typically cover 20
households per hour, with about 50% of them being home per pass. Net, each
volunteer will be asked to devote about 2-4 hours of time to the Neighborhood
Organizing effort.

·        You may want to create a volunteer data base with names, address, phone, and e-mail contact information. This will be your core group as you start growing your
Neighborhood Organization for subsequent “Get Neighborly” efforts.

 

Leveraging  Robo-call (NotifyNOW) Capabilities

·        There has been much national and local feedback in support of using Robo-calling to recruit new, like-minded members for organizations. It has also been used
effectively to inform organization members of upcoming organization meetings or
events. In some groups, up to 30% of members don’t have access to e-mail and the
internet, especially the older members, and thus rely on being notified by
phone. To a lesser-extent it can also be effective to Be Neighborly, when used
in combination with door-to-door canvassing and volunteer phone banking.

·        Tom Zawistowski, who founded TRZ Communications in 1982, has offered like-minded organizations a rock-bottom rate of 4 cents per minute per call or 2 cents per
thirty seconds per call. He requires no minimums. Typically, other providers of
this service require rates in the 10–15 cents per call range, frequently with
required minimums.

·        It is very easy to get started with Robo-calling or NotifyNow, as Tom Z. likes to
call it. Just go to the NotifyNow.biz website and sign up. Tom will then e-mail you a simple contract, which you have to sign and fax or scan/ e-mail back to him. He will then e-mail you detailed instructions to get started. These are as simple as calling your phone’s voice mail account, entering a password, and leaving a voice mail. If you send him an Excel list of your membership or targeted voters, he has software to determine
the phone numbers and will add this list as one of your groups which you can then target with a Robo-call message. If you give him targeted ZIP codes for your area, he will similarly pre-load voter lists with phone numbers for you as one of your groups.

See also: Door-to-Door Walking Script

YOU ARE NOW READY TO PROCEED WITH CONNECTING – THE-NEIGHBORS! 

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